Job Vacancy Announcement

HELVETAS is an international organization, operating in more than 30 countries in Africa, Asia, Latin America and Eastern Europe in the domains of water & infrastructure, environment & climate change, rural economy, skill development & education, and governance & peace. In Bangladesh, HELVETAS supports the development of rural livelihoods and local governance through  direct support to agriculture and has demonstrated experience in improving access to drinking water as well as reduction of water induced risks, including flood, erosion, and salinity targeting the extreme poor and disadvantaged. HELVETAS, in partnership with ACTED, is launching an emergency operation to respond to the Rohingya Refugee Crisis and is working in particular the sector of Site Management (CCCM) in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar.

HELVETAS and ACTED/REACH seeks to recruit:

Admin Assistant

Salaries will be based on qualifications and experience with a range between BDT 56,000-60,000 per month.

Selection criteria

The main criteria used in the selection of the Admin Assistant are the following:

  • previous working experience in similar position, ideally in INGO
  • Excellent level of English and Bangla skills are required for writing, typing and speaking. English Language proficiency especially local dialog (Chittagonian) will be tested.
  • Experience in using MS Office (Excel, Word, PowerPoint) essential
  • Should have knowledge on humanitarian principals
  • Communicating with FLAT, program team, Organizing and taking minutes of meetings.
  • Skills required: Results, teamwork, Flexibilities, commitment, stress management, level of confidentiality, problem solving skills, ability to organize & priorities workload independently, using initiative when appropriate, and ability to act as part of multi-cultural and multi-disciplinary team.
  • The incumbent should have organized, discreet, and people oriented. Possess strong with smart personality.

Key Responsibilities

  • Based on the expertise the Admin Assistant will receive specific ToRs which includes, but are not limited to:
  • Provide administrative support to “International staffs”. 
  • Assist the coordination in terms of visa issue, ticket and translating documents into local language and act as Administrative Support of Coordination.
  • Provide a weekly/ Monthly updated Contact List for all the mission
  • Follow-up staff attendance, and maintain leave records
  • Maintaining the different type File
  • General office management responsibilities and tasks as required by management.

Code of Conduct

The Admin is required to abide by and observe:

  • NGO child protection policy
  • NGO code of conduct
  • NGO anti-terrorism policy
  • NGO Data Protection policy
  • Non-discrimination policy
  • Transparency, integrity and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interaction with NGO staff and the site population
  • Confidentiality

To apply

Interested and motivated candidates must submit a CV and cover letter to apply for this position by 21st of June 2018. Applications can be submitted by e-mail to

Applications must include proof of relevant experience and references.

Please write at the subject line of your application “Application for Admin Assistant”. Ensure working phone number is included in the application. Shortlisted candidates will be notified by phone. Please be aware that application material is not returnable.

Female candidates are strongly encouraged to apply