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As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
For the team of our Climate CLUSTER, we seek applications from suitable candidates for the position of “Receptionist cum Office Assistant”.
Contract Duration till: December 31, 2021
Possible Contract Starting Date: May 1, 2019
Number of Position: 01
A. Responsibilities
The position holder will be responsible for
- Liaising with external in a service-oriented manner on behalf of the Cluster by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
- Ensuring incoming and outgoing calls are efficient and uninterrupted
- Performing reception and secretariat services for cluster executives
B. Core Scope Tasks
The receptionist cum office assistant performs the following task
Telephone/Reception/Dispatch Services
- Answers screens, forwards and/or returns phone calls and messages
- Manages incoming and outgoing correspondence, including faxes, e-mails, parcels and hand delivered messages on a routine basis
- Disburses cheques to the suppliers/clients and gets back to accounts section at end of the day
- Ensures that official receipts, invoices, etc. are properly dispatched to the respective unit/colleagues
Secretarial Work and Services
- Establishes and/or updates the index of, and data on, contact addresses (incl. outlook contact- ban and calendar), phone/fax numbers, and e-mail-addresses regularly
- Logs in in/records incoming and outgoing letters, faxes, e-mails on a daily basis
- Sorts and distributes incoming mail, faxes and other official documents for mailing and collecting
- Organizes and takes responsibility for the delivery and collection of documents/parcels from and to post office, government bodies, embassies, etc.
- Organizes in making proximity card and registry into the system and hand it over to the person
- Coordinates and monitors time schedule and maintain the appointment schedule for events concerning the Cluster executives
- Update Experts movement to the GIZ Office security desk on regular basis & vice versa
- Assist in arranging small meetings, workshops, conference room booking etc.
- Assists in the documentation of meetings
- Assist in booking of meeting room and ensures logistic services in the meeting room
- Documents signing from Cluster executives when required
C. Qualification and competencies / experiences
Qualifications
- Minimum graduation degree (preferable in management)
Professional experience
- At least 1-3 years’ professional experience in a comparable position
- Previous job experience in GIZ will be an asset
Other knowledge, additional competences
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, MS Excel)
- Very good written and oral knowledge of Bengali and English
- politeness and helpfulness in dealing with visitors
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
We only accept electronic applications.
If you meet the above requirements You can apply through the link below.
http://jobs.gizbd.org
Last Date of Application: April 21, 2019
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality |
