Summary of Role/Job Purpose:
You will be responsible for ensuring every Purchase order is delivered on the agreed ex’factory date by close monitoring and liaison with key personnel within your assigned Factories, the Pre-production team, Fabric Technical, the Commercial Manger, QA and the UK Purchasing Team. You will undertake frequent factory visits to verify information and adopt a pro-active, ‘Show me’ approach.
Your key areas of accountability will include confirming Po’s are received and acknowledged correctly on the WIP reports, working methodically through a Production check list for each PO to ensure everything is available in time to meet the required ex’factory date, and understanding and escalating at the earliest opportunity where there may be an obstacle or omission which will jeopardise the agreed delivery date.
Key Responsibilities:
- Ensure all PO’s on the WIP report show the correct agreed Price and Delivery date
- Ensure the WIP reports are updated weekly to accurately reflect the Production progress.
- Ensure the Production is planned with the Factory at the agreed date – regularly review the Production Plan with the Factory Team to ensure there are no changes.
- Liaise with the Pre Production Team to ensure the Seal, Specification and Patterns are in place – highlight to your Manager immediately if there are any potential delays.
- Liaise with the Commercial Manager/appropriate Factory personnel/Fabric Technical to ensure Sufficient and Approved Fabric/trims are in house in good time to meet the agreed Production dates. Monitor these dates on a regular basis to ensure there is no change which will affect the agreed Production date.
- If Fabric is already in house at the Factory, physically check the number of rolls and condition of the fabric to ensure there are no issues which may affect the Planned Production dates.
- Follow the Production through at each stage of Cutting, Embroidery/Print (where applicable), Sewing, Packing and QA
- Physically check the numbers of garments coming off the lines to ensure there is sufficient resource allocated to achieve the agreed ex’factory date.
- Where applicable ensure the Rating verification is submitted by the Factory and approved by the UK prior to cutting.
- Ensure any Overmakes are notified to the Buyer for Authorisation to ship with Bulk.
- Liaise with QA/Final Audit to ensure Black Seal/Final Approval to ship is in place in good time.
- Ensure MTO’s are monitored, Produced and dispatched in line with the agreed timescales.
- Ensure the MOS is submitted/ received in good time from the UK.
- Ensure the Monthly Fabric returns are prepared, validated and submitted in line with the UK deadlines.
- If you have concerns at any stage in the Production Process that the agreed ex’factory dates may not be met escalate to your Manger at the earliest opportunity.
Qualifications, Skills and Abilities:
Essential:
- Pro-active approach
- Attention to detail
- Ownership of Tasks
- Previous experience of working in a busy/dynamic office environment
- Good numeracy and literacy skills
- Positive and flexible approach to all tasks
Desirable:
- Sound knowledge of Microsoft and Fastreact applications
Salary Range: 40,000 – 45,000 |
