Vacancy Announcement
Humanitarian Response
Cox’s Bazar, Bangladesh

HR & Admin Assistant– National Position

Programme: Humanitarian Response

Duration of the contract: Until 30 October 2019 possible to extend more.

Position Location: Cox’s Bazar, Bangladesh

DCA (DanChurchAid) is a faith-based, non-missionary organization. We work for the poor, vulnerable and socially excluded communities and believe in life before death. The DCA Bangladesh invites applications from qualified and competent Bangladeshi candidates for the position of HR & Admin for Humanitarian Response in Cox’s Bazar.

We are seeking interest in this role from candidates who have experience working in the HR & Admin Assistant level and who are willing to undertake the full spectrum of HR & Admin duties, including HR Administration. Strong interpersonal skills, attention to detail and an ability to work under pressure are essential.

Candidates are encouraged to read the job duties, requirements and application instructions in full.

Key duties and responsibilities

  • Support in the Recruitment process.
  • Ensure required documents from the recruitment are send to relevant interviewers 
  • Scheduling job interviews and assisting in interview process
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Ensure that the employee receives and sign contractual documents.
  • Ensure the original signed contract document is filed as a hard and soft copy
  • Ensure ID Card and logistical arrangements is issued for staff induction.
  • Maintain and ensure proper filling of all Recruitment and HR related files in leave applications in hard copy as well as soft copy.
  • Supervise and manage the office cleaners on daily basis and ensure the premises are kept clean and in good hygiene at all times. 
  • Manage office supplies and consumables including stationery and cleaning items and ensure restocking is done timely.
  • Facilitate all staff training arrangements including making bookings for the venues, availing stationery and accommodation as necessary.
  • Assist to conduct orientation of new employee.
  • Update and circulate the contact list for all DCA staff on monthly basis.
  • Assist during the time of HR & Admin audit when required
  • Assist in arranging staff insurance bill submission and payment request to respective person.
  • Assist to collect all performance appraisals from project during mid – year and year end review at    country office including handling misconduct and other forms of grievances.
  • Briefing in terms of HR /Admin procedures and mandatory documents 
  • Filing of all administrative & HR documents on daily basis
  • Assist in monthly HR & Administrative report preparation.
  • Perform the responsibility as per his/her level to mainstream gender and maintain gender equity in the organization.
  • Any other duties as required.

Educational Requirements: Masters of Business Administration (MBA) or Masters in any subject with PGDHRM

Experience Requirements

  • At least 2 year(s)
  • Both males and females are allowed to apply
  • Experience in facilitating and supporting management/HR/admin personnel.
  • Experience of managing supporting staff.
  • At least 1 year field experience in a humanitarian organization.
  • Able to work under stressful conditions and meet tight deadlines.
  • Ability to work in a cross-functional and multi-cultural environment.
  • Good inter-personal skills
  • Ability to work in a team, excellent communication skills.
  • Group process facilitation skills, coordination skills.
  • Open to learning and committed to acting on learning and sharing experiences.
  • Self-supported in computing systems.
  • Experience in change management.
  • Excellent in both Bengali and English communication (Both spoken and written)

Duration of the contract: Until 30 October 2019 possible to extend more.

The position is subject to funding

Only online applications consisting of minimum a CV and a cover letter will be considered. To apply use the following link:

Closing date for applications will be December 10, 2018

Female candidates are strongly encouraged to apply!

The candidate must have personal commitment to social equity and equal rights and opportunities and adhere to the staff policies of DCA on Sexual Harassment and Anti-Corruption. DCA needs people with excellent interpersonal communication skills and a good team spirit. Willingness to be flexible is essential. Only short-listed candidates will be contacted.
DCA promotes equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages them to apply for these posts within DCA.

For information about DCA visit www.danchurchaid.org

Contact: tais@dca.dk , Tanzeela Islam

Job Title:
HR & Admin Assistant– National Position
Application Deadline: December 10, 2018
Country: Bangladesh
Place of work: Cox’s Bazar

Application link: https://www.danchurchaid.org/join-us/jobs/national-vancancies/hr-admin-assistant-national-position