Request for Quotation

Resort for the Change Agent Conference Event (Venue, Accommodation and Food Supply) for ‘Empowering Left Behind Minority Communities to Effectively Participate in the Development Process of Bangladesh’ project.

1. Introduction

Christina Aid with the goal of ‘to empower local minority rights CSOs and networks in Bangladesh to effectively engage with left behind communities and enable their participation in local governance and development process’ is implementing a 42-months project titled ‘Empowering Left Behind Minority Communities to Effectively Participate in the Development Process of Bangladesh (ELMC)’ co-funded by European Union. This project is being implemented 08 districts i.e. Rajshahi, Naogoan, Sylhet, Moulvibazar, Habiganj, Khulna, Jashore, Satkhira along with Dhaka city jointly with four NGOs – Bandhu, BLAST, Nagorik Uddyog and WAVE Foundation.

The target groups of this projects are Dalit rights Civil Society Organizations (CSO) and Community Based Organizations (CBO), Transgender & Hijra rights CSOs and CBOs, Ethnic Minority specifically plainland Adivasi rights CSOs and CBOs, Change agents (representative groups from minority communities), Upazila-level advocacy forum members, District-level advocacy forum members, and Divisional Leave No One Behind (LNOB) coalition members.

Christian Aid through ELMC project has been working on evidence-based advocacy for left behind minority communities to preserve their human rights. We challenge the stereotypes, prejudices, and harmful practice by general people towards these communities through massive awareness and campaign. At this point, we plan to demonstrate the lives and livelihoods through photo-stories on these 5 groups of people – Dalit, plainland Ethnic Minority, Persons with Disabilities (PwD), Transgender & Hijra and Tea Workers. A storytelling photography assignment is being conducted in the project districts that portrays the livelihood and occupational discrimination of the minority population in Bangladesh. Moreover, a separate research study on “income-expenditure and challenges to getting decent work” is being conducted by Christian Aid simultaneously. The study and the photography will complement each other to gather empirical data and information along with visual evidence.

At the final stage, the photo-stories and research evidence will be presented in an exhibition with launching research findings to policy makers, government officials, civil society organizations, development partners, media, and general population during in the last week in November 2022 to increase their awareness and advocate for equal opportunities for these communities.

2. Venue

Day 1 Afternoon to Day 2 to full day

3. Tentative Event Date: Last week of April or first Week of May 2024 and will confirm the selected vendor on or before 15 calendar days of the event.

4. Participants

Total 352 persons approximately (2% to 3% may vary). Change agents from 3 divisions under 8 districts, Christian Aid and partner staff from the ELMC project. Delegates from govt. organization and EU representatives. Participants from Hijra community.

5. Requirements from Resort

Head Details Remarks

Venue

  • Can accommodate 352 persons in a theatre style sitting arrangement
  • Stage table and 5-6 sofa. Stage should cover by carpet
  • Infront of stage 1 serial sofa
  • Stage podium
  • 2 pcs of Multimedia Projector with screen
  • 6 pcs cordless microphone
  • Sound system

Need to ensure the quality service and assign technical persons who can assist and maintain the projector and sound system during the event

Accommodation
for 352 persons

Option 1 – Twin Bed (2 separate bed in one room)_Breakfast must be complementary
Option 2 – Triple Bed (3 separate bed in one room) _Breakfast must be complementary

  • Please submit quotation for both option of accommodation.
  • Need to ensure the quality of room service and available facilities.
  • Should consider the diversity of the people.

Food arrangement

Evening Snacks (Day-1):

  • Chicken Sandwich
  • Apple-01Pc
  • Tea/Coffee
  • Mineral Water

Dinner (Day-1):

  • Thai/Corn Chicken Soup
  • Fried Wonton
  • Mixed Salad Chinese Style
  • Egg Fried Rice
  • Fried Chicken 02 Pcs (01 Chicken will be 08 Pcs)
  • Chicken Chilli Onion
  • Prawn Bhona-02 Pcs
  • Vegetables Chinese Style
  • Ice Cream
  • Gulap Jamun
  • Mineral Water

Morning Snacks (Day-2):

  • Club Sandwich
  • Banana-01Pc
  • Tea/Coffee
  • Mineral Water

Lunch (Day-2):

  • B-B-Q Salad
  • Raita Salad
  • Cashew Nut Salad
  • Thai/Corn Soup
  • Butter Nun
  • Wonton
  • Plain Polau
  • B-B-Q Chicken / Tandoori Chicken ¼
  • Mutton rezala
  • Promfret Deep Fry
  • Vegetable Chinese style
  • Rasgulla
  • Caramel Custard
  • Yogurt Sweet & Sour
  • Mineral Water

Evening Snacks Box (Day-2):

  • Chicken Pakora-02 pcs
  • Spring Roll-02 pcs
  • Mineral Water

Tea/Coffee as per consumption (please mention the price per cup tea/coffee)

Need to maintain the food quality and service

Other facility

Easy access of other facilities which is open for guests. Mention specific facility which is complementary, and which is chargeable.

Example: Recreation (game, swimming, internet)

6.Payment methods

The payment will be made through account payee cheque in favor of selected organization upon successfully completion of the arrangement. Tax and VAT will be deducted at source as per government rules and regulations.

Consider before sending the quotation

  • The potential and renowned resort who can be able to arrangement conference for 360 persons accommodation and food is requested to send their financial/ quotation to the Christian Aid Bangladesh in below address.
  • The proposal/ quotation should include the details responsibilities and pricing of the arrangement as per the above specification including any additional facilities if applicable.
  • The financial proposal must include TAX and VAT.
  • The resort must mention its experience in organizing such events in the proposal mentioning the organization name.

Click here to download Supplier Code of Conduct.

How to apply:

Please read the details terms of reference. Interested vendor are requested to submit financial proposal mentioning the previous experience of conducting the same type of event along with all legal documents (TIN Certificate, BIN Certificate & Trade Liscence) on or before 07 April 2024 by envelop and mentioned the name of the subject Line-
“Resort for the Change Agent Conference Event (Venue, Accommodation and Food Supply)”

Where to Submit the Application:

A tender box kept in Christian Aid Office, House 42/A, Road 42, Block C WN(A), Floor 1, Gulshan 2, Dhaka - 1212, Bangladesh. Please put the envelop in the tender box and sign the register. A courier will accept but organization will not take the responsibility to acknowledging the documents as there are some ongoing processes run at the time.

Please note, no application through email or soft copy will be accepted.