Expressions of Interest (EoI)

 Background and Introducing the Project

Christina Aid with the goal of ‘to empower local minority rights CSOs and networks in Bangladesh to effectively engage with left behind communities and enable their participation in local governance and development process’ is implementing a 42-months project titled ‘Empowering Left Behind Minority Communities to Effectively Participate in the Development Process of Bangladesh (ELMC)’ co-funded by European Union. This project is being implemented in 08 districts i.e. Rajshahi, Naogoan, Sylhet, Moulvibazar, Habiganj, Khulna, Jashore, Satkhira along with Dhaka city jointly with four NGOs – Bandhu, BLAST, Nagorik Uddyog and WAVE Foundation.

The target groups of this projects are Dalit rights Civil Society Organizations (CSO) and Community Based Organizations (CBO), Transgender & Hijra rights CSOs and CBOs, Ethnic Minority specifically plainland Adivasi rights CSOs and CBOs, Change agents (representative groups from minority communities), Upazila-level advocacy forum members, District-level advocacy forum members, and Divisional Leave No One Behind (LNOB) coalition members.
Christian Aid through ELMC project has been working on evidence-based advocacy for left behind minority communities to preserve their human rights. We challenge the stereotypes, prejudices, and harmful practice by general people towards these communities through massive awareness and campaign. At this point, we plan to demonstrate the lives and livelihoods through photo-stories on these 5 groups of people

– Dalit, plainland Ethnic Minority, Persons with Disabilities (PwD), Transgender & Hijra and Tea Workers. A storytelling photography assignment is being conducted in the project districts that portrays the livelihood and occupational discrimination of the minority population in Bangladesh. Moreover, a separate research study on “income-expenditure and challenges to getting decent work” is being conducted by Christian Aid simultaneously. The study and the photography will complement each other to gather empirical data and information along with visual evidence.
At the final stage, the photo-stories and research evidence will be presented in an exhibition with launching research findings to policy makers, government officials, civil society organizations, development partners, media, and general population during in the last week in November 2022 to increase their awareness and advocate for equal opportunities for these communities.

Objective Change Agent Conference Objective:

1. Revisit the diverse array of experiences, contributions, notable achievements, fostering deeper insights and learning.
2. Discuss persistent challenges encountered throughout the implementation journey of the ELMC project’s activities.
3. Showcase compelling examples, narration, major project achievements and Change Agent contribution to their communities.
4. Foster robust team cohesion and synergy among Change Agents
5. Promote a culture of collaboration, mutual support, and shared vision essential for cultivating an inclusive.
6. Document the best practices and lessons learned of the Change Agents through activities and discussion sessions.

Purpose of the work:
Christian Aid is hiring an event management firm to arrange a 2D/1N event at a resort surrounding/ Dhaka vicinity. The vendor will be in charge of venue set-up, in terms of all décor and design necessary for the mass event. There is also a requirement for media mobilisation (news coverage confirmation in the prominent media houses (online, electronic, print media) and media coverages collections, dissemination) and setting up district wise display corner. The deliverables of the program include:

Purpose of the work:

Christian Aid is hiring an event management firm to arrange a 2D/1N event at a resort surrounding/ Dhaka vicinity. The vendor will be in charge of venue set-up, in terms of all décor and design necessary for the mass event. There is also a requirement for media mobilisation (news coverage confirmation in the prominent media houses (online, electronic, print media) and media coverages collections, dissemination) and setting up district wise display corner. The deliverables of the program include:

1. Visibility Materials Development, Designing, and Printing:
   1. Event branding x-stands (standard): 10 units
   2. Event branding drop-down banner with stand: 4 units
   3. Event branding backdrop banner: 1 unit
   4. E-Invitation card: 1 unit
2. Display Gallery:
   1. PVC board setup and stationery provided for group work
   2. 3 divisional display corners for Nagorik Uddyog and 3 division for Bandhu
   3. Gallery walk with district-wise presentations on achievements and lessons learnt
3. Photobooth: 1 unit
   1. Event branded frame to fit 4/5 people in a rectangle
4. Registration Booth: 1 unit
5. ID Cards: 320 units
6. Media Communication:
   1. Press release and news coverage confirmation in prominent media houses
   2. 20 confirmations (1 from each newspaper - English and Bangla)
7. Curation: Venue Setup/Decor: 1 setup
   1. Collaboration with CAID team and venue management
   2. Duration: 2 days
   3. Includes stage design, lighting, backdrops, balloons, banners, registration booth, photo booth, display gallery, and flower bouquets (6) with event colour-based branding.
8. Photo and Videography:
   1. During the main event day
   2. Photos: raw and edited
   3. Video: 3.5 min covering the full day
9. Certificate for Participants:
   1. Change Agent Acknowledgment certificate: 292 units

Payment methods

The payment will be made through account payee cheque in favour of Firm upon successfully completion of the assignments. Tax and VAT will be deducted at source as per govt. rules and regulations.

Click here to download ToR

How to apply:

Please read the details terms of reference as given below. Assignment companies/firms are requested to submit their technical proposal and financial proposal along with all applicable legal documents (TIN certificate, BIN Certificate and Trade Liscence), and one sample of previous work related to this assignment  on or before April 6, 2024, via email: Bangladesh-jobs@christian-aid.org  with the subject line – “Engaging a firm/Event Management company/organization to organize Change Agent Conference”.