Acid Survivors Foundation

CAREER OPPORTUNITY



 

Acid Survivors Foundation (ASF) is a centre of excellence with a vision of Bangladesh free from acid violence, where burn victims, especially women and children, live with dignity.

It is an independent, non-government, non-profit organization, set up as a Trust and registered with the NGO Affairs Bureau of the Government of Bangladesh. It is the only specialized NGO in Bangladesh working to prevent acid and burn violence; empower survivors, especially women and children; and campaign for prevention and elimination of this violence. ASF works with an integrated approach, using a holistic (bio-psycho-social) multi-stakeholder approach backed by research, experience and evidence.

ASF is looking for a qualified candidate for the following position:

Executive Secretary

The Executive Secretary is responsible for providing secretarial and administrative support to Executive Director in order to ensure that services are provided in an effective and efficient manner.

MAIN DUTIES & RESPONSIBILITIES:

  • Perform administrative or secretarial tasks that are highly confidential and sensitive.
  • Maintain liaison with GOB, Donors, NGO Bureau, DC Office, Stake holders and other partner organization as needed.
  • Assist in the planning and managing meetings, conferences and conference telephone calls and arrange conference room
  • Receive, direct and replay telephone messages and fax messages.
  • Draft correspondences, reports, documents, agenda, meeting minutes, memo, presentation and other materials as required and ensure proper dissemination.
  • Maintain the general filing system and file all correspondence.
  • Host Foreign Delegates by making arrangements of travel, accommodation and entertainment; assist in preparing & implementing itinerary in this regard as well as obtaining Govt. approval as required.
  • Meet with individuals, special interest groups and others on behalf of Executive Director or Management Committee
  • Follow up various types of pending work with the concern department decided by the Board of Trustees  or ASF Management Committee
  • Participates in and /or coordinates committees and follow up progress
  • Keep staff and visitors up to date with organization  web news
  • Provide information to the media, public and other organization as per requirement
  • Manage and maintain Executive Director’s  schedules and assist the Executive Director in overall organization management
  • Coordinate travel arrangements; Visa process, prepares itineraries; compiles and maintains travel vouchers and records of Executive Director.
  • Handle information requests by different units/ departments of  ASF
  • Draft/ edit different letters/ memo for internal and external correspondence
  • Prepare confidential and sensitive documents
  • Plans / assist events and volunteer activities of ASF
  • Receive and relay telephone messages for ED

EDUCATIONAL QUALIFICATIONS:

At least Masters Degree from a recognized university in relevant subjects preferably in English.

WORK EXPERIENCE:

Minimum 3 years of experience in secretarial functions in national or international organization. Experience may be relaxed in case of highly potential candidates.

ADDITIONAL REQUIREMENTS:

  • Language proficiency in English is essential.
  • Excellent  communication skills
  • Highly motivated, self-starter, can work under pressure with minimum supervision,
  • Demonstrate integrity, transparency, confidentiality, leadership skill and Team building capacity  and time management skills
  • Ability to interact with persons from all socio- economic backgrounds.
  • Computer skill is a must
  • Strong analytical & report-writing skills.
  • Age limit should not exceed 40 years.

Salary and other benefits: BDT 50,402 per month with other admissible benefits as per Human Resource Policy of the organization

Apply Instructions:

Interested qualified application must contain:

  • An signed application addressing the Executive Director, Acid Survivors Foundation
  • A CV with recent photograph

(Please apply mentioning the position clearly with your application)

Please submit your application with all required documents to on or before April 28, 2015.

To Executive Director, Acid Survivors Foundation, Level-6, Plot A/5, Block-A, Section:14, CRP, Mirpur, Dhaka-1206.
Or

email to hr@acidsurvivors.org clearly mentioning the post in the subject line.

ASF is an equal opportunity employer  -- Be a proud member of ASF