Major Areas of Responsibility:

I. Arrangement of Substitutes

• Arrange substitute teachers, Teaching Assistants, Office Managers and nurse as and when required.
• Maintain attendance/signing sheet of substitutes.
• Prepare and provide monthly payroll information to Business Office. 
• Update the Substitute list on a regular basis.

II. Leave

• Send out Staff Absentee Forms to members who were absent, maintain and update records on a weekly basis.
• Update the Staff Leave Record (for the whole year).

III. Insurance

• Prepare staff lists for local and foreign insurance providers.
• Collect and send claims to local insurance provider.
• Act as the single point of contact for school members and local insurance provider; send out hospitalization notifications, member inclusion /exclusion list, complain about claim settlement etc.

IV. Correspondence

• Provide the Embassy with Staff List, Arrival notifications, etc.
• Preparing the diplomatic note, and secure passports for visa renewal as required for all U.S. Based Staff (Overseas Hires & their families)
• Update Evacuation list.

V. Administrative Functions

• Update  & file job applications. Review resumes for initial short-listing.
• Set up interview schedules as required.
• Update staff information in power school. Maintain all staff database.
• Maintain/update personnel data such as staff list, birthday list, medical record, training records.
• Assist with duties such as photocopying/filing/collating of documents.
• Assist in the year-round events: Annual Picnic, Local Staff Family Day, AISD hosted lunch/dinner parties and New Staff Orientation.
• Perform routine office tasks necessary for the operation and presentation of a professional office.
• Carry out instructions given by the Admin team and HR Director.