SUMMARY:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports Team leader and employees through a variety of tasks related to organization and communication. She/ he will be responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Key Competencies:

• Writing and Reporting (4.1)- Writes convincingly; writes clearly, succinctly and correctly; avoids the unnecessary use of jargon or complicated language; writes in a well-structured and logical way; structures information to meet the needs and understanding of the intended audience
• Applying Expertise and Technology (4.2) - Applies specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different ADRA departments and functions.
• Analyzing (4.3) – Analyzes numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgments from the available information and analysis; demonstrates an understanding of how one issue may be a part of a much larger system.
• Following Instructions and Procedures (6.3) - Not unnecessarily challenging authority; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to ADRA; complies with legal obligations and safety requirements of the role.
• Coping with Pressure and Setbacks (7.2) – Maintains a positive outlook at work; works productively in a pressurized environment; keeps emotions under control during difficult situations; handles criticism well and learns from it; balances the demands of a work life and a personal life.

Personnal Attributes:

• Good Communication Skills
• Honest / Good Integrity
• Openness to new things & towards others
• Good work ethic
• Proved determination and persistence
• Flexible & resilient
• Eager and willing to add to your knowledge base
• Good problem-solving skills
• Ready to travel/or stay in field(s).

Qualifications and Experience:

• 4 years Bachelor degree of any subject from any recognized university of Bangladesh
• At least 2 years working experience in similar position
• Some administrative experience
• Good communication and interpersonal skills
• Fluent in English: read, write, speak, understand
• Honesty
• Accuracy
• Good judgment
• Team work
• Problem solving skills

Desirable:

• Display strong interpersonal, communication and organizational skills.
• Should be outgoing individuals who are comfortable working in a team-oriented setting and possess the ability to work with a diverse group of people.
• Should have multi-tasking skills to meet deadlines consistently and adapt well to change over the scope of a project or program.
• Expertise in MS office, Excel and Power point

Areas of Responsibility:

• Perform day to day administrative woks of the office
• Schedule meetings, preparing necessary materials, documenting and distributing meeting agenda and minutes
• Collecting and compiling all types of reports as guided by supervisor.
• Provide support in the area of computer compose, logging data, creating charts and updating calendar
• Provide support in arrangement of all official gatherings i.e. meetings, seminar, workshop/ symposium, recruitment and training programs
• Update and maintain communication information of local authorities, GO, NGOs, INGOs, stakeholders, beneficiaries and the media
• Liaise effectively with Finance, Administration & HR units when necessary.
• Any relevant task assigned by the management

 

Salary will be according to specific budgetary allocation.