About ADRA
Position: Logistic Assistant
Location:
Cox’s Bazar (Teknaf/ Ukhia)
Unit:
Project
Reports to:
Deputy Camp Management Support Team Leader
SUMMARY:
Assistant logistics officer will be given the opportunity to be responsible for implementing and coordinating all logistical and procurement aspects of programs as assigned. You also need to be performed with supplier and vendor as well as maintain the goods in proper way that will ensure fulfilling the objectives. Besides these some IT and other crucial functions need to perform.
Key Competencies:
- Writing and Reporting (4.1)- Writes convincingly; writes clearly, succinctly and correctly; avoids the unnecessary use of jargon or complicated language; writes in a well-structured and logical way; structures information to meet the needs and understanding of the intended audience
- Applying Expertise and Technology (4.2) - Applies specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different ADRA departments and functions.
- Analyzing (4.3) – Analyzes numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgments from the available information and analysis; demonstrates an understanding of how one issue may be a part of a much larger system.
- Following Instructions and Procedures (6.3) - Not unnecessarily challenging authority; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to ADRA; complies with legal obligations and safety requirements of the role.
- Coping with Pressure and Setbacks (7.2) – Maintains a positive outlook at work; works productively in a pressurized environment; keeps emotions under control during difficult situations; handles criticism well and learns from it; balances the demands of a work life and a personal life.
Personnal Attributes:
- Good Communication Skills
- Honest / Good Integrity
- Openness to new things & towards others
- Good work ethic
- Proved determination and persistence
- Flexible & resilient
- Eager and willing to add to your knowledge base
- Knowledge base
- Good problem-solving skills
- Loyalty
Qualifications and Experience:
- Advance university degree in any related field with at least 3 years of experience in the development and coordination of national programmes and project development.
- Have understanding on programme monitoring and coordination, ideally with experience in responding to humanitarian emergencies;
- At least 1 years of practical experience in office management, administration and logistics preferably with UN agencies and/or INGOs. Fluency in English and local language.
- Ability to effectively use standard office software, such as MS office (Windows, Word, Outlook)
- Ability to work quickly and accurately and ability to maintain good working relationships with people from different nationality and cultural background.
AREAS OF RESPONSIBILITY:
- Ensure the timely delivery of project inputs to intended beneficiaries and safe receipts at various stages of distribution
- Ensure the proper packing, documentation and identification of goods before any supplies dispatch in done for onward transportation to the beneficiaries.
- Maintain an update record of all the project materials received and dispatched of ADRA Bangladesh in the field including ensuring updated file of property transfer forms.
- Maintain and keep secure the warehouse goods in proper way.
- In coordination with other responsible officer, ensure communication of material movement details to relevant parties.
- Provide logistic support and coordination of meetings, trainings, workshops, seminars, conferences, etc. at the national and sub-national levels; including collecting and preparing materials under the guidance of the technical officer at the field level.
- Prepare and arrange of all vouchers and memos for all types of events, trainings for final adjustment within 3 days after the event
- Act as focal point for inventory, maintain/update Inventory reports of the project and submit to Logistics officer every month.
- Act as custodian of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
- Procure all items at the field level that are within the delegated authority of the Emergency Coordinator and send the bills to Cox’s bazar for payments.
- Ensure proper management of the office vehicles and the daily scheduling of movements and travels.
- Ensure the project vehicle is well serviced at all time and insurance renewals are obtained in good time.
- Undertake any other tasks assigned by the Supervisor within the assigned area of responsibility.
Salary will be according to specific budgetary allocation.
The Process:
For further details please visit www.adrabangladesh.org/careers. Job location: Teknaf, Ukhiya in Cox’s Bazar. We encourage qualified women to apply both emergency and development projects. Please consider your personal situation carefully before apply. Eligible candidates are requested to submit applications to ADRA Bangladesh reception; addressed to HR Manager, ADRA Bangladesh, 149 Shah Ali Bagh, Mirpur 1, Dhaka-1216 or sent details to email: hr.cxb@adrabd.org Applications should be received no later than July 25, 2018. Applications should include a cover letter, updated CV with proper reference, and two recent PP size photograph. Supporting documents should be presented at the interview. Persons not fulfilling the requirement need not apply! Finally selected candidate need to be ready to join immediate basis Shortlisted candidates will be contacted. Any form of persuasion is discouraged.
Please mention name of the position applied for on the top of envelope and email subject line.