Mission 1: Support the elaboration of donor reporting documents and ensure the follow up of the mission’s reporting obligations in relation with the Country Director, the DCDs and Divisional and Deputy Divisional Director

• Development if needed and updating tools for tracking and planning external reporting processes
• Updating the donors’ folders with templates, guidelines, and other relevant documents; Ensuring that the donors’ guidelines are known and respected by the mission’s team;
• Support to program and support team in compiling, editing, or otherwise completing external reports which include all required annexes
• Monitoring and improving the quality of interim and final reports by ensuring the respect of internal (for validation) and external deadlines and the compliance with the donor guidelines and requirements, and integrating formal and informal recommendation and lessons learnt;
• Acting as focal point for collecting, sharing and archiving the projects’ documents by:
• Sharing all official documentation (final/approved version of concept notes, proposals, reports, amendments etc.) with the concerned persons at mission’s and HQ’s level;
• Uploading all official and relevant documents on NAS server and NHF
• Support the MEAL and communication team in capitalizing learning from report outcomes
• Ensuring that the questions and comments from donors, auditors and evaluators are handled in coordination with the audit department

Mission 2: Ensure proper relationship with donors and support local fundraising

• Coordinate responses to requests for information from donors
• Participating in the research of donor funding opportunities with the CD, DCDs and FCs
• Support to CD and DCD-Programs in relations with other donors, on program development, and strategic issues, as delegated
• Support the CD in building relationships with major donors or companies and make presentations
• Research fundraising opportunities and write grant applications to potential donors
• Manage information and record the profile and fundraising activity of donors on a database
• Ensuring major donors or companies are happy with their donation scheme (such as a charity of the year partnership) and are kept informed of progress and milestones
• Support CD to devise and organize local fundraising campaigns and events
• Spot fundraising opportunities and raise awareness of the organization’s work

Mission 3: Contribute to the development and roll out of the mission strategy in relation with the Country Director, Deputy Country Directors and Divisional and Deputy Divisional Director

• Participate in initiatives taken by the mission with regards to the strategies and its objectives
• Contribute to the training plan for the mission especially with regards to the capacity building of writing skills
• Participating in the drafting and preparation of concept notes and full proposals in coordination with DCD
• In coordination with the DCD, checking and ensuring the quality and coherence of the documents, and the compliance with guidelines and donors requirements;
• Integrating information and recommendations drawn from previous programs, donors meetings, evaluation reports, informal recommendations, etc.

Mission 4: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity

• Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary
• Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries
• Ensure the incorporation of gender equity principles in all policies and activities
• Encourage the participation of all genders in meeting and on committees
• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.