Scope of Work

Overview:

Jhpiego seeks a Finance Officer to directly support Jhpiego’s office and project portfolio in Dhaka, Bangladesh, under the direct supervision of the Finance & Government Relations Manager.  S/he is responsible for providing financial support to the Bangladesh office, including day-to-day financial operations in compliance to Jhpiego and donor policies, and maintaining Jhpiego accounting services and bookkeeping, as well as assisting with QuickBooks set-up for all Jhpiego projects in Dhaka, Bangladesh. 

Responsibilities

• Examine all financial documents, i.e., expense reports, invoices, purchase orders, contracts, to ensure completeness, accuracy and validity of financial data, as well as being allowable and in accordance with terms and agreement of the award and Jhpiego/JHU financial systems and procedures
• Monitor advances and take necessary actions to make sure that no advances are outstanding
• Assist with review of payroll for full-time, volunteer and locum staff
• Orient and train new hired staff in general finance including how to complete the travel expense sheet, as well as protocol for submitting advances or reimbursements.
• Ensure proper filing systems are in place, both in-office and electronically
• Manage office petty cash disbursement, receipt and its reconciliation and assume the role of cash custodian
• Provide supervisory and administrative support to program and technical staff in reconciliation of project advances and reimbursements
• Review travel expense reports and per diem templates with supporting receipts and advances to reconcile
• Oversee proper procurement procedures to ensure policies are followed, as outlined in Jhpiego’s Field Finance Manual, Procurement Manual and QuickBooks Manual.
• Maintain relationships with in-country accounting firm, which includes liaising with them to ensure efficient and effective services, and overseeing their management of payroll
• Assist with start-up of QuickBooks in Bangladesh, and maintain/oversee the system
• Train others on QuickBooks use, if needed
• Assist with preparations and review of monthly accounting and banking files 
• Process vendor invoices, sub-recipient invoices and consultant invoices on a timely basis
• Understand the Financial Monthly Report (FMR), and assist with projections and developing annual budgets, if needed
• Prepare VAT exemption forms for items shipped internationally and locally Provide requested financial and logistic support for field staff as required
• Maintain vendor relationships, assist with preferred vendor processes and negotiate contracts with vendors
• Perform other related duties as required.

Knowledge, Skills And Abilities

• Bachelor’s degree in Accounting, Finance or Business Administration is required; Master degree is preferable
• Minimum 5 years working experience in accounting and/or finance field
• Excellent financial and accounting skills
• Familiar with QuickBooks accounting software
• Computer skills (including MS Word, Excel, PowerPoint)
• Demonstrated ability to effectively manage several major activities simultaneously
• Proficiency in Microsoft Office software applications
• Strong interpersonal, writing, and oral communication in English
• Ability to work independently in an unstructured environment, as well as with a team
• Handle employee salaries with confidentiality
• Experience working in donor-funded NGOs and global organizations, preferably USG financed programs
• Ability to travel domestically as needed

Application Deadline: January 25, 2019