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As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
For the team of our Rule of Law programme, we seek applications from suitable candidates for position of “Manager- Financial Compliance”.
Job Location: Dhaka (with field visit)
Contract Duration till: December 31, 2021
Possible Contract Starting Date: May 03, 2018
Number of Position: 01
A. Responsibilities
The position holder is responsible for:
- The overall smooth and efficient functioning of the project finance unit
- Ensuring financial compliance as per GIZ accounting guidelines and standard procedures
- Ensuring settlement of all due disbursements on timely manner.
- Ensures implementing and monitoring of budgets
- Timely preparation and dissemination of financial reporting to clients, Ministry and Governmental organizations
- Support in preparation of financial details, forecast and activities budgeting
- Coordination of Internal and External Audits
- All bank and cash liquidity requirements and processing as per standards
- Effective coordination with other GIZ assigned projects, country office colleagues and relevant colleagues at HQ.
- Managing knowledge by disseminating and documenting know-how, experience and information.
In this context, the position holder fulfils the following tasks:
B. Roles and Responsibilities
1. Dialogue with administrative manager/Deputizing
The Professional-Financial Compliance
- advises the superior i.e. Head Finance and Administration on questions relating to the financial management compliance that are relevant to different groups and PNGOs
- deputizing the Head Finance and Administration in his absence
2. Management responsibility
The Professional-Financial Compliance
- is responsible for the PNGO’s Financial Compliance, External Auditors reporting, submission of financial statements of PNGO’s to Country office and tasks assigned within the section and for managing all staff/organizations who report to him
- manages staff/organization in accordance with management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
- is responsible for planning the assignment
- is also responsible for monitoring, managing staff and ensuring that they provide cost-effective services
- carries out the routine performance assessment and of the External Auditors
The Manager – Financial Compliance performs the following tasks:
C. Tasks
1. Accounting and Financial management
- Supervising the vouchers processing, invoice verifications and supporting the implementation of proper tracking of the payments
- Dealing with questions related to financial processes, payments, receipts
- Supervising the processing of monthly bookkeeping on timely manner
- Monitoring and keep track of the Third-party receivables of the Country Office and the Prgramme
- Liaison with Country Office and Internal Control team in all PNGO financial matters
- Coordinate timely financial reporting of the Counterparts – Planning Divisions
- Supervise archiving the vouchers in line with OuR and GIZ practices.
- Review the calculation of travel advance and travel claim for settlement (national)
- Support making budgets, financial analysis, forecasts and financial reports
- Coordinate the review the PNGO receipts, financial statement by the external auditor on timely manner
- Liaison with PNGO regarding funds and other financial matters
- Overall monitoring of the PNGO’s financial obligations, payments and receipts
- Follow on the financial obligations (Invoice Tracking) of the Local and International contracts
- Ensures that the PNGO’s financial statements and vouchers follows the GIZ required financial compliance requirements
- Liaison with the external auditor regarding timely review, queries settlement, issue mitigation of PNGO financial accounts processing
- Liaison with PNGO, Consultants (Local and International) regarding all financial matters i.e. queries, rectification of error, settlement/off setting of dues, adjustments and amendment of the contracts
- Support the routine evaluation of PNGO’s financial management capacity and supervising the measures for capacity building
- Organization and execution of field review visits
- Liaison with OP leads, Programme staff, Country Office and PNGO in all financial administration
- Constantly review and recommend workable financial compliance related measures
2. Internal control
- Coordinate the internal and external Audits.
- Assist in Audit preparation and rectification of routines errors
- Conduct surprise checks of all financial transactions, log books, store and inventories
- Keep track of mandatory signatures of AV (Principal Advisor) on project journals
3. Capacity Building
- Plan and organize field visit to review the PNGO financial management capacity
- Ensure that appropriate field reports are available for management decisions
- Organize knowledge sharing sessions for RoL staff and PNGOs on financial management
- Establish good coordination with programme units for execution of orientation session for the PNGO’s
4. Financial Reporting, budgeting, analysis
- Support the Head PSU in preparation of financial reports for DFID, GIZ
- Prepare financial assessments, analysis when needed
- Maintain appropriate reporting achieve of RoL
- Reviewing the budgets of all PNGO and provide feedback to contract unit
5. General services, financial monitoring and administration
- Supervise the routine bank reconciliation
- Ensure and follow up of unsettle advances, receivables and payables balance.
- Supervise correct calculation of taxes and VAT deduction at source
- Conduct physical verification of project assets and inventories in and remotely.
- Participate in project meetings, workshops as require by the projects
- Interact with team and share the best practices
6. Other duties/additional tasks
- Performs other duties and tasks at the request of management
7. Required qualifications, competences and experience
Qualifications & Professional experience
- Masters in Accounts / Finance / Business Administration with a focus on accounting or related area or Article ship in Chartered Accountancy
- 5-7 years of work experience in similar field.
- Working experience with GIZ in similar field will preferable.
Other knowledge, additional competences
- Knowledge and practical experiences on accounting software.
- Excellent working knowledge on computer applications (e.g. MS Excel, MS Office, MS Outlooks etc.)
- Ability to establish priorities, plan, coordinate and monitor own work.
- Ability to work under work pressure.
- Ability to perfume effective roll as team member.
- Excellent interpersonal and communication skills in Bengali and English.
- Basic Knowledge on German language is preferred.
We only accept electronic applications.
If you meet the above requirements You can apply through the link below.
http://jobs.gizbd.org
Last Date of Application: March 28, 2018
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality
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